Propelify Innovation Festival
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Propelify 2016 Exhibitor FAQs: 10×20

When is the event?

May 18th, 2017 Rain date: May 19th

What size is our booth?

You have been designated a 10×20 tent.

What is being supplied for my booth?

 

  • Tent with two (2) lights
  • Two (2) 24” x 8’ tables for main exhibit area
  • Four (4) chairs
  • Two (2) black linen tablecloths
  • Four (4) working credentials (unless otherwise arranged)
  • Access to WIFI
  • Trash cans
  • Access to power (Two quad boxes with four outlets each. Any extension cord/power strip is at the responsibility of the vendor)

What is the WIFI bandwidth I will have and is it via a private code?

We have standard bandwidth which is sometimes unreliable at large events. If you require special bandwidth, please bring a hotspot. You will get a password for the WIFI on arrival.

Can we hang signage off of the tent?

Yes, but all signage must have eyelets to attach to the back frame of the tent. Hanging the banners is at the responsibility of the vendor. All signage should be self- contained within the footprint of the tent. We will allow free standing signage to extend 1-2 feet max. in front. There are no areas to the sides of the tent for signage. Table top signage or self standing signage is preferred. No signage can be staked to the ground. All signage must be weighed by sandbags, water, etc.

How many tickets do we receive?

Each vendor spot comes with 4 working credentials good for General Admission (unless arranged otherwise).  Additional passes can be purchased online.

Can the working staff re-enter the event?

Yes.

What is the dress code?

Business casual recommended.

When do you need the names of the working staff by and to whom do we submit?

You will need to submit your working staff names no later than Friday, May 1st. Jill Earley will be reaching out accordingly for those submissions.

Is parking supplied to us?  

Parking is not provided. There are numerous parking garages in Hoboken surrounding the festival that can be utilized. Mass transit is the easiest method of transportation.

What power will be supplied?

You will get one quad box with four outlets. Please be advised that you should bring your own power strips if you should require more power. If you’ll need them, bring extension cords as well.  .  

When does Propelify start and finish?

Propelify will open to the public at 9am on Thursday, May 18th (raindate: 5/19). The event will conclude at 9pm.   

Where is my team’s designated spot?

Your designated spot will be emailed to you the week of May 1st. You will be provided the Propelify site-map which will detail where you will be setup within the event.

What time should I arrive and set up?

Your load-in time will be emailed to you by week of May 1st.

On May 18th, all booths must be set up and ready to receive guests by 9am. You are required to stay open till the close of festival at 9pm. You can begin packing up at 9:01 pm and should not do so beforehand.

All vendor assets are the sole responsibility of the vendor. Propelify cannot be held reliable for any loss and damaged assets.

Upon arrival, head to Partner/Sponsor check-in.  Then call your designated on-site contact. Vendor entry will be on Sinatra Drive between 2nd and 3rd. Please note parking is at the vendor responsibility. We will offer a designation drop-off zone. As stated before, there are numerous parking garages.

Can I drop any items off in advance?

We do not offer any pre-drop vendor assets. All vendors must load in within their designated times.

What should I bring to the event?

Valid Government issued ID for Will-Call and proof of age for beverages

Plenty of business cards for networking

Credit card/cash 

Comfortable shoes

Hats

Sunglasses

Sunscreen

Phone and/or Laptop, tablet charger and case

Small backpacks only to carry computer and essentials for the day

Laptops and/or tablet to show what you are doing as a company

Non-professional film and digital cameras

Sweater or light jacket for when the sun goes down

Poncho in the event of rain

What shouldn’t I bring to the event?

Weapons of ANY kind

Fireworks/Explosives

Illegal Substances

Coolers

Picnic Baskets

Large Backpacks

Pets (Except Seeing Eye Dogs)

Glass Containers of ANY kind

Water, beverages or food (may be purchased from our vendor on site)

Musical instruments of ANY kind

No illegal vending (All vendors must be pre-approved by Propelify in advance)

Alcohol (may be purchased from our vendor on site)

Selfie Sticks or Laser Pointers

Will bags be checked?

All bags are subject to a homeland security check upon entry.

Who can I contact if there’s an issue?

You will be assigned a Propelify ambassador who you will have access to throughout the day if there are any issues. If you have any question please email jill (at) propelify(dotcom.  

Is there a rain date?

May 19th. We will make a decision by Tuesday afternoon, May 16th.

About the Author Anthony Idi